A reliable data room offers the security and ease to transfer sensitive information. It allows companies to monitor the user’s activity and protect sensitive data from ransomware. It also provides a variety of tools that will ensure security of data throughout the duration of the project. It also includes a digital rights management system that is highly advanced with file encryption, file encryption and dynamic watermarking. Furthermore, some vendors offer landlines with phone support and multilingual interfaces to make cross-board collaboration easier for people who don’t speak English.
Top-rated virtual datarooms have various reporting options to give users a better understanding of the data they’re sharing. The detailed reports show the documents viewed and their number of times visited and who is looking at them. Other reports include a heat map, which shows which documents are most popular among participants, and a summary of group activities.
The best data rooms provide two-factor authentication and granular permissions. You can also limit access to specific IPs and set an amount of time for people to view documents. Top-rated vendors offer a variety of redaction, which can help you find and remove sensitive data from documents.
Some vendors also provide customizable templates that allow users to personalize the workspace. For example, you can add a logo or dashboard image, alter the color of your user interface, and pick an invitation email template. These customization tools allow the VDR more user-friendly and enhance its accessibility. Additionally, some vendors’ solutions provide AI-powered redaction which makes it simpler and more precise to remove sensitive data.