The best solutions for board portals are simple and secure to use. They have features that improve the governance of meetings throughout the process, from planning through to the actual conducting of meetings and the execution of resolutions. These features are important for private boards since they make key decision-making decisions that define the future structure of their companies, and also for public boards that must meet strict government regulations.
The most important feature of any board portal is the security of documents at board level that include emails, documents, comments, notes, and discussions -on any device, at any moment and from any location. To ensure the highest level of security choose a solution which has a certified physical storage facilities, advanced disaster recovery systems, as well as customer-managed encryption. Also, check that the software allows for permanent deletion of files, so they can’t be recovered from a backup file or any other source.
The best portals offer easy-to-use interfaces and a wide range of integrations. Some are available in the cloud, while others can be used on-premise. Make sure you know how the software handles remote and hybrid meetings. Search for tools that assist directors with their responsibilities in between meetings. They include tasks tracking, eSignatures approvals, meeting schedules, and reminders.
Many providers offer a trial period so that you can try their site before making any commitments. This is a great opportunity to compare features, prices and also talk to your other users and references. You can also find out about the roadmap for the product of the company and how it will change over time to ensure that its software is aligned with best governance practices.