The Importance of Board Meeting Rules

The board of directors runs the company by making decisions or setting policy. In the majority of companies, decisions must be made by a majority vote by the board. Your board must have clear meeting rules and guidelines to ensure a smooth decision-making process.

The rules for meeting that most boards adhere to are based on Robert’s Rules of Order, an English Parliamentary rule book that was written by American General Henry M. Robert in 1876 to stop meetings from getting chaotic. While the application of Robert’s Rules of Order may not be required for every board, the application of formal guidelines can create a framework that ensures an even debate in a virtual or hybrid meeting in which directors may otherwise feel lost in a sea of faces on the computer screen.

This includes making sure the agenda is concise and clear. To accomplish this, well-written boards documents should be prepared and distributed prior the meeting to ensure directors are ready to discuss. It is important to limit the time spent on routine issues and reports, since they can delay a meeting.

Other rules for meetings include limit the amount of times someone can speak on any particular motion (two minutes) and boardpaq is changing the way boards understand and process information making sure that all speakers are relevant to the issue in question. If a particular motion is becoming heated or causing tension or tension, a motion to end the discussion can be made with the approval of two-thirds. In order to keep the discussion from becoming a waste of time, it’s crucial that all attendees respect each other and do not undermine fellow members by slamming their motives or using sexist language.

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