How to Get the Most Out of Your Board Meeting Process

Board meetings can be long affairs that require a lot of time listening to reports and discussion. Based on the method you organize your board meetings, there is usually not enough time to make decisions.

Structure and discipline are essential to getting the most from your board meetings. This includes creating an agenda, setting up a meeting space and distributing all relevant materials ahead of the meeting. This allows your board members to prepare for the meeting, gather opinions and ask questions. As the board discussion gets underway they will be prepared and confident that they will contribute to the discussion’s outcome.

The officer will greet attendees with a greeting and warm welcome. The chair then addresses old, new and other business in a sequential order. The board’s old business consists of items that were discussed previously and either approved or rejected. New business refers to anything the board hasn’t considered before and is currently examining for approval. Other business is for unscheduled items like naming committee members or announcing the appointment of director.

Once the discussion is concluded the chairman then submits all motions to the vote. This includes changing the company’s articles or authorizing certain transactions, as well as ratifying previous decisions made by an executive director. It also involves deciding on strategies and approving plans of actions. It is beneficial to establish KPIs that align to your company’s goals and are quantifiable to aid your board members in deciding on its strategy. These KPIs will then be used to evaluate the effectiveness of any strategy that your board is considering.

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